A customer asks a shop's website a question; the answer is sent on to the owner inside
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SiteStaffr answers your visitors 24/7 from your own pages. Set up in minutes, with nothing to write and nothing to train.

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Used by Synergy Scribes · See the results 

  1. 1

    Responds by text

  2. 2

    Answers by voice

  3. 3

    Captures the lead

  4. 4

    Sends you the recap

  5. 5

    Publishes blog posts

A shop closed for the evening; a visitor walks away from its unanswered website
The Shift Nobody Covers

Busy Owners Miss Website Leads and Often Never Know It

When it cannot answer, nobody tells you. There is no missed call, no voicemail, nothing in your inbox. The visitor just goes back to the search results, and the job quietly happens somewhere else.

That’s the shift SiteStaffr covers.

  • U.S. Census Bureau, 2023 Home Improvements, from the American Housing Survey (2021-23). Median cost by project type, as published. $5,500 Median cost of one HVAC project
  • NADA, 2025 Annual Financial Profile of America's Franchised New-Car Dealerships. Franchised dealer service departments, full-year 2025. $494 Average customer-pay repair order
  • AHRQ MEPS Statistical Brief #555, dental utilization and expenditures 2019-2021. Average annual dental expenditure per person with any dental visit, 2021, out-of-pocket and insurance combined. $887 Average yearly spend per dental patient
  • AVMA, 2025 Pet Ownership and Demographics Sourcebook. Mean annual veterinary expenditure per dog-owning household; excludes food, grooming and other non-veterinary pet spending. $598 Average yearly vet spend per dog owner

Real industry averages, each with its source — not estimates.

See It Answer

Hear a Visitor Talk to a Website

Pick one. Watch the AI answer, then see what the owner gets.

  1. 1The visitor asks
  2. 2The AI answers
  3. 3It takes their details
  4. 4You get the recap
Your inbox1 new

New lead: Mario · Kestrel Auto Works

SiteStaffr <[email protected]>to me 11:06 PM

New lead

Kestrel Auto Works

Mario

Voice chat · 11:06 PM

208-555-0147

Contact details

Reason for contactCheck engine light diagnostic appointment
NameMario
Phone208-555-0147

Summary

Mario reached out about getting his check engine light diagnosed. He indicated that he would like to bring his car in today for an inspection.

Open in SiteStaffr →

You get this because you’re on the lead email list for Kestrel Auto Works.
Open your leads page · Email settings in WordPress
Sent by SiteStaffr

Voice chat · 1 of 17

Your website can answer like this tonight.

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Watch the setup (2 minutes 34 seconds)

How to Add an AI Receptionist to Your WordPress Website (2026)

Play the video: How to Add an AI Receptionist to Your WordPress Website (2026) (2 minutes 34 seconds)
The owner unlocks the shop in the morning; three messages are waiting
Your Morning

You Were Asleep. Your Website Wasn’t.

Each of these was answered within seconds and sent to you the moment it ended. Nothing waited for opening time.

Overnight — Wrenfield Bakeshop 3 new leads

Wrenfield Bakeshop

Conversation Recap March 27, 2026 6:03 AM EDT

Tom asked whether Wrenfield Bakeshop does gluten-free cupcakes, was given the range and the separate-prep-area detail, and then placed an order enquiry for about 40 of them for Friday.

  • Name: Tom Byrne
  • Phone: (216) 555-0176
  • Reason for contact: Gluten-free cupcake order, 40 for Friday

Suggested follow-up: Call Tom to confirm the flavors, pickup time and pricing for 40 gluten-free cupcakes.

Conversation Transcript 1:55
SiteStaffr 6:03:04 AM

Hi! Thanks for reaching out to Wrenfield Bakeshop. How can I help you today?

Visitor 6:03:21 AM

Do you do gluten-free cupcakes?

SiteStaffr 6:03:24 AM

We do. Our gluten-free range is baked with a rice and almond flour blend in a separate prep area to avoid cross-contact, and it comes in vanilla bean, double chocolate and lemon poppy seed. They’re sold by the dozen. Would you like more detail, or are you looking to place an order?

Visitor 6:03:52 AM

I’d like to order — about 40 for Friday.

SiteStaffr 6:03:55 AM

Happy to pass that on. Forty needs a couple of days’ notice, so Friday works. May I have your name?

Visitor 6:04:24 AM

Tom Byrne.

SiteStaffr 6:04:27 AM

Thanks Tom. What’s the best number for our team to reach you at?

Visitor 6:04:56 AM

(216) 555-0176.

SiteStaffr 6:04:59 AM

Got it. I’ve passed along your request for 40 gluten-free cupcakes for Friday, and someone from the team will be in touch to confirm the flavors and pickup time. Is there anything else I can assist you with?

Wrenfield Bakeshop

Conversation Recap March 27, 2026 2:14 AM EDT

Sarah reached out to inquire about ordering a custom birthday cake for her daughter’s 7th birthday party. She’s looking for a two-tier unicorn theme cake for 25 guests.

  • Name: Sarah Mitchell
  • Phone: (216) 555-0123
  • Reason for contact: Custom birthday cake order inquiry

Suggested follow-up: Call Sarah back to confirm cake design details, discuss pricing for a two-tier unicorn cake, and schedule the pickup date for April 12th.

Conversation Transcript 2:09
SiteStaffr 2:14:03 AM

Hi! Thanks for reaching out to Wrenfield Bakeshop. How can I help you today?

Visitor 2:14:10 AM

Hi! I need to order a birthday cake for my daughter. She’s turning 7 and wants a unicorn theme.

SiteStaffr 2:14:13 AM

That sounds wonderful. Themed cakes are one of our specialties, and unicorn is among the designs we’re asked for most — hand-piped mane, fondant horn and ears. Two tiers is the usual choice once you’re over about 20 guests. Would you like to hear more about sizes and flavors, or shall I take your details so the team can quote it?

Visitor 2:14:52 AM

Take my details please. It’s for 25 guests, on April 12.

SiteStaffr 2:14:55 AM

Perfect. May I have your name?

Visitor 2:15:19 AM

Sarah Mitchell.

SiteStaffr 2:15:22 AM

Thanks Sarah. What’s the best number for our team to reach you at?

Visitor 2:15:48 AM

555-0123.

SiteStaffr 2:15:51 AM

That’s seven digits — could I get the area code as well?

Visitor 2:16:09 AM

Sorry, 216.

SiteStaffr 2:16:12 AM

Got it — a two-tier unicorn cake for 25 guests on April 12. I’ve passed that to the team and someone will be in touch with designs and pricing. Is there anything else I can assist you with?

Wrenfield Bakeshop

Conversation Recap March 26, 2026 11:47 PM EDT

Camila is getting married in September and asked about booking a wedding cake tasting, specifically whether Sundays are possible. Availability was not answered on the chat — the question was passed to the team.

  • Name: Camila Reyes
  • Email: [email protected]
  • Reason for contact: Wedding cake tasting, September wedding

Suggested follow-up: Email Camila about Sunday tasting availability for a late-September wedding.

Conversation Transcript 1:50
SiteStaffr 11:47:02 PM

Hi! Thanks for reaching out to Wrenfield Bakeshop. How can I help you today?

Visitor 11:47:29 PM

We’re getting married in September and wanted to book a tasting. Are you open Sundays?

SiteStaffr 11:47:32 PM

Congratulations! We do run wedding tastings — they take about an hour and cover three cake tiers plus fillings, and they’re free when you go on to book. I don’t have the tasting calendar to hand, so I can’t say about Sundays, but I can take a message so the team can come back to you on availability. May I have your name?

Visitor 11:48:14 PM

Camila Reyes.

SiteStaffr 11:48:17 PM

Thanks Camila. What’s the best number for our team to reach you at?

Visitor 11:48:49 PM

Email is easier — [email protected]

SiteStaffr 11:48:52 PM

Got it. I’ve passed along your question about Sunday tastings for a September wedding, and someone from the team will follow up by email. Is there anything else I can assist you with?

Sent in Seconds

It reaches your inbox while the visitor is still on your site.

Every Conversation

Voice and text alike, whether or not it turned into a lead.

One Link to Share

Send the whole thing to whoever is doing the job.

Nothing to Log Into

It arrives in the inbox you already use. The dashboard is there when you want it.

No Language Barrier

SiteStaffr Speaks Their Language

Your visitors speak 57+ languages. SiteStaffr answers in all of them, with nothing for you to set up.

¡Hola! Spanish你好 MandarinBonjour Frenchمرحبا Arabicनमस्ते HindiOlá Portuguese
People of many backgrounds, each with their own speech bubble, all answered by one chat bubble
Hallo Germanこんにちは Japanese안녕하세요 KoreanПривет RussianXin chào VietnameseCiao Italian

✓ Every recap arrives in English, ready for you.

Who This Is For

Built for Businesses Where a Missed Message Is a Lost Customer

27 industries, one problem. Find yours.

Dental Practices

Emergency questions and new-patient inquiries answered while your front desk is with a patient.

See what dental practices get asked

Medical Practices

Insurance and new-patient questions handled after hours, with the details in your inbox.

See what medical practices get asked

Chiropractic & Physical Therapy

Turn evening pain-relief searches into booked consultations instead of missed forms.

See what chiropractic & physical therapy get asked

Veterinary Clinics

Worried pet owners get an answer at midnight and you get their details right away.

See what veterinary clinics get asked

Medical Staffing

After-hours facility inquiries answered and captured, with the details ready on Monday.

See what medical staffing get asked

Senior & Home Care

Families researching care at midnight get answers, and your coordinators get the details in the morning.

See what senior & home care get asked

Med Spas & Aesthetics

Answer treatment and pricing questions the moment someone is ready to book.

See what med spas & aesthetics get asked

Salons & Barbershops

Capture appointment requests that arrive long after the last chair is empty.

See what salons & barbershops get asked

Fitness Studios

Class times, trial passes, and membership questions answered around the clock.

See what fitness studios get asked

Home Services

Quote requests captured while you are on a job instead of going to whoever answers first.

See what home services get asked

HVAC & Plumbing

No heat at 11 PM, a pipe letting go on a Sunday. These go to whoever answers first.

See what hvac & plumbing get asked

Pest Control

Someone who just saw a roach wants a visit tomorrow, not a callback next week.

See what pest control get asked

Roofing Contractors

Storm damage and leak inquiries captured with the address while your crew is on another roof.

See what roofing contractors get asked

Locksmiths

Rekeys and commercial jobs captured while you are out on a lockout across town.

See what locksmiths get asked

Cleaning Services

Quote details collected in one conversation: size, frequency, and timing, ready to price.

See what cleaning services get asked

Law Firms

Intake questions answered and case details captured before the next firm replies.

See what law firms get asked

Accounting & Tax

Deadline-week inquiries collected in full so nothing waits on a voicemail.

See what accounting & tax get asked

Insurance Agencies

Quote and coverage questions captured while prospects are still comparing.

See what insurance agencies get asked

Staffing & HR Agencies

Client orders and job seeker questions captured after hours, with the details ready for your recruiters.

See what staffing & hr agencies get asked

Real Estate

Listing questions answered on a Sunday, with the buyer’s details in your inbox.

See what real estate get asked

Property Management

Owner inquiries captured and tenant questions answered, day and night.

See what property management get asked

Auto Repair Shops

Vehicle, symptom, and contact details captured before the shop opens.

See what auto repair shops get asked

Towing Companies

Scheduled tows, transport quotes, and impound questions handled while your dispatcher is busy with breakdowns.

See what towing companies get asked

Restaurants & Catering

Catering orders and private party requests captured in the middle of service.

See what restaurants & catering get asked

Event Venues

Wedding and event inquiries captured with the date and guest count while your team runs tonight’s event.

See what event venues get asked

Churches & Ministries

Service times and first-visit questions answered on a Saturday night, with requests passed to your staff.

See what churches & ministries get asked

Funeral Homes

Pre-planning and service questions answered gently, day and night.

See what funeral homes get asked

Health & Medical

Beauty & Wellness

Home & Trades

Professional Services

Property & Auto

Hospitality & Community

Customer Results

What One Month Looked Like at Synergy Scribes

86% of their conversations arrived after business hours
23 qualified leads out of 72 conversations

Measured at Synergy Scribes, June 1 to July 1, 2026. One customer’s results, not an average.

We staff medical scribes across multiple clinics, and after hours is when most new facility inquiries come in. SiteStaffr captured a full intake request at 9 PM on a Sunday, with the clinic name, number of scribes needed, and start date. Monday morning it was sitting in our inbox, ready to go.

Nathaly Martinez, CEO of Synergy Scribes Nathaly Martinez | CEO & Founder Synergy Scribes
Plans & Pricing

Simple Plans. Unlimited Text Chat.

Start free for 30 days, no credit card. After that, pick a plan or stay on Free. Only voice minutes change between paid plans.

Unlimited AI text chat No per message or per conversation fees. Only voice minutes count against your plan.
Email recap + full transcript
AI blog posts every month (opens in a new tab)
AI search visibility checks
Visitor contact info capture
57+ language support
AI learns your website

New to any of this? See what every feature actually does (opens in a new tab), in plain English.

Free Trial
$0
for 30 days
Voice minutes 30
Blog post 1
AI voices 2
Visibility check 1
Autopilot blog Not included
Custom greeting Not included

No credit card required. Then the Free plan, unless you upgrade.

Start Free Trial
Starter
$29
per month
Voice minutes 100
Blog posts 2
AI voices 2
Visibility checks 3
Autopilot blog Not included
Custom greeting Not included

Best for businesses getting started

Get Started
Most Popular
Business
$69
per month
Voice minutes 300
Blog posts 4
AI voices 5
Visibility checks 10
Autopilot blog Included
Custom greeting Not included

Best for growing local businesses

Get Started
Pro
$129
per month
Voice minutes 600
Blog posts 8
AI voices All 10
Visibility checks 25
Autopilot blog Included
Custom greeting Included

Best for multi-location or high-traffic sites

Get Started

After your trial: the Free plan. AI text chat for up to 50 AI conversations a month, no credit card. Voice, the Blog Agent and AI Visibility are on paid plans. If a busy month reaches the limit, your contact form takes over until the next month starts, so visitors can still reach you.

Run out of voice minutes? Add 60 minutes for $20 anytime. They roll over, never expire, and there are no automatic overage charges.

Common Questions

Frequently Asked Questions

The things people ask before they install it.

Installing it

Yes. SiteStaffr is a WordPress plugin built for self-hosted WordPress sites. You install it from your dashboard the same way you install any other plugin, connect it in one step, and the chat widget appears on your site. It works with any theme and does not require you to change your existing pages.
No. SiteStaffr installs in under five minutes without any code. Search for it in your WordPress dashboard, click install, activate it, and enter your business details in the setup wizard. If you would rather not do it yourself, SiteStaffr can set it up for you.
No. The SiteStaffr widget loads after your page content and runs from SiteStaffr servers rather than yours, so your pages render at the same speed. The AI work happens off your site entirely, which means no extra load on your hosting no matter how many visitors are chatting at once.
No. SiteStaffr reads your published pages automatically and answers from what is already there, then re-reads new and changed pages daily. The setup wizard asks for your business details once. You can add custom instructions if you want to steer its tone or answers, but nothing needs writing before it works.

Can I trust it

SiteStaffr answers from your own indexed pages rather than from general knowledge, so it tells visitors what your site actually says. When a question falls outside what it has read, it says it does not know and offers to take the visitor's details instead of guessing. You can read every conversation in the recap it emails you.
It says so plainly and captures the visitor's name and contact details so you can follow up. That is the intended outcome rather than a failure: SiteStaffr gathers leads, and a question it cannot answer is usually the most valuable one to know about. The recap tells you what was asked.
Conversation details are used to answer the visitor and to build the recap emailed to you. SiteStaffr does not sell visitor data or use it to advertise to them. Contact details captured in a conversation belong to you. Full detail is in the SiteStaffr privacy policy.
Yes. You can set the greeting, choose the voice, pick the widget colors and icon, and add custom instructions that steer how it answers. You can also tell it what not to discuss. Everything is editable from your WordPress dashboard without touching code.

What it does

SiteStaffr is an AI receptionist for your website, built as a WordPress plugin. Visitors type or talk to it, and it answers their questions from your own pages, captures their name and contact details, and emails you a recap of every conversation. It also writes SEO blog posts for your site each month.
Yes. SiteStaffr answers every visitor the moment they arrive, at 2 AM on a Sunday exactly as it does at 2 PM on a Tuesday. There is no schedule to set, no after-hours mode to switch on, and nobody waiting on call — it is the same AI answering from the same pages at every hour. You get the recap by email either way, so an overnight conversation is waiting for you in the morning rather than lost.
Yes. Visitors click the widget on your site and speak to it in the browser. There is no phone number to dial, nothing to install on their end, and no phone line involved on yours. They can also type instead, and both get the same AI and the same answers from your pages.
SiteStaffr emails you a recap within seconds of the conversation ending. It contains the visitor's name and contact details, what they were asking about, a short summary, a suggested follow-up, and the full transcript. You get one for every conversation, whether or not it turned into a lead.
Over 57 languages, including Spanish, Mandarin, French, Portuguese, Arabic, Hindi, Japanese and Korean. Visitors are answered in whatever language they open with, and no setup is needed to enable them. Every recap arrives in English regardless of the language the conversation was in.
Yes. SiteStaffr writes SEO blog posts grounded in your own business and services, from one post a month on the free trial up to eight on Pro. Each arrives ready to publish, with the SEO details handled and an optional featured image. Turn on Autopilot and it publishes on a schedule.
SiteStaffr connects to Salesforce, so captured leads can flow straight into your existing pipeline. Every plan also emails you a full recap of each conversation, which is enough for most businesses without a CRM. If you use a different system, tell SiteStaffr which one and it will help you work out the options.

Cost and commitment

Yes. SiteStaffr is free for 30 days with no credit card required. The trial includes 30 minutes of voice time, unlimited AI text chat and one AI blog post. After 30 days your site moves to the Free plan unless you choose a paid plan. Nothing is charged automatically.
Yes. After the 30 day trial, or if you cancel a paid plan, your site moves to the Free plan. It includes AI text chat for up to 50 AI conversations a month, with no credit card. Voice, Blog Agent and AI Visibility are on paid plans. If your site reaches 50 conversations in a month, visitors see your contact form until the 1st of next month.
Plans are $29 a month for Starter, $69 for Business and $129 for Pro, after a free 30 day trial. Every paid plan includes unlimited AI text chat with no per conversation fees, so only voice minutes change between them. Extra voice minutes are $20 for 60 and never expire.
Yes. SiteStaffr is month to month with no contract and no cancellation fee. You can cancel from your account at any time and keep access until the end of the period you have already paid for. After that your site moves to the Free plan. Any add-on voice minutes you bought stay available and never expire.

Still have a question?

For WordPress Agencies

Give Every Client Site a Receptionist

You build the sites. This is what makes them answer.

  • Minutes per site, not hoursA plugin and a connect step. No snippet to maintain.
  • One login for every client’s planBilling, plans and minutes across every site you manage, from one sign-in.
  • Something to show at renewalNamed leads with full transcripts, arriving on their own.
See SiteStaffr for Agencies
A web designer at a desk; five client websites float above it, each answering a visitor
A closed shop at night whose website is still answering a visitor
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