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SiteStaffr answers your visitors 24/7 from your own pages. Set up in minutes, with nothing to write and nothing to train.

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Dental · Law · HVAC · Veterinary · Salons · +11 more

SiteStaffr, the AI assistant for WordPress websites
Responds by text Answers by voice Captures the lead Sends you the recap Publishes blog posts
The Shift Nobody Covers

Busy Owners Miss Website Leads and Often Never Know It

Your website is where most customers meet your business first, and it is usually working a shift you are not there for.

When it cannot answer, nobody tells you. There is no missed call, no voicemail, nothing in your inbox. The visitor just goes back to the search results, and the job quietly happens somewhere else.

That’s the shift SiteStaffr covers.

  • U.S. Census Bureau, 2023 Home Improvements, from the American Housing Survey (2021-23). Median cost by project type, as published. $5,500 Median cost of one HVAC project
  • NADA, 2025 Annual Financial Profile of America's Franchised New-Car Dealerships. Franchised dealer service departments, full-year 2025. $494 Average customer-pay repair order
  • AHRQ MEPS Statistical Brief #555, dental utilization and expenditures 2019-2021. Average annual dental expenditure per person with any dental visit, 2021, out-of-pocket and insurance combined. $887 Average yearly spend per dental patient
  • AVMA, 2025 Pet Ownership and Demographics Sourcebook. Mean annual veterinary expenditure per dog-owning household; excludes food, grooming and other non-veterinary pet spending. $598 Average yearly vet spend per dog owner

Real industry averages, each with its source — not estimates.

See It Answer

Hear a Visitor Talk to a Website

One types, one talks. Same AI, same answers.

On Your Website

SiteStaffrHi! Thanks for reaching out to Copperleaf Pest Control. How can I help you today?

VisitorHi! I’ve got ants all over my kitchen. How much to have someone come out?

SiteStaffrSorry to hear that! An ant treatment starts at $149, and it includes a follow-up visit if they come back. Would you like to have someone come out?

VisitorYes please, as soon as possible.

SiteStaffrHappy to help. May I have your name, please?

VisitorYanelis

SiteStaffrThanks, Yanelis! What’s the best email for our team to reach you?

Visitor[email protected]

SiteStaffrGot it, thank you Yanelis. The team will reach out soon about the ant treatment. Anything else I can help with?

VisitorNo, that’s all. Thanks!

SiteStaffrHappy to help! Take care.

In Your Inbox
Conversation Recap
Reason for contact
Ant treatment, kitchen
Name
Yanelis
Email
[email protected]
Summary

Yanelis reached out about ants in her kitchen and wants someone to come out for a treatment as soon as possible.

Suggested follow-up

Email Yanelis to schedule the ant treatment.

✓ Recap emailed to you

Your Morning

You Were Asleep. Your Website Wasn’t.

Each of these was answered within seconds and sent to you the moment it ended. Nothing waited for opening time.

Overnight — Wrenfield Bakeshop 3 new leads

Wrenfield Bakeshop

Conversation Recap March 27, 2026 6:03 AM EDT

Tom asked whether Wrenfield Bakeshop does gluten-free cupcakes, was given the range and the separate-prep-area detail, and then placed an order enquiry for about 40 of them for Friday.

  • Name: Tom Byrne
  • Phone: (216) 555-0176
  • Reason for contact: Gluten-free cupcake order, 40 for Friday

Suggested follow-up: Call Tom to confirm the flavors, pickup time and pricing for 40 gluten-free cupcakes.

Conversation Transcript 1:55
SiteStaffr 6:03:04 AM

Hi! Thanks for reaching out to Wrenfield Bakeshop. How can I help you today?

Visitor 6:03:21 AM

Do you do gluten-free cupcakes?

SiteStaffr 6:03:24 AM

We do. Our gluten-free range is baked with a rice and almond flour blend in a separate prep area to avoid cross-contact, and it comes in vanilla bean, double chocolate and lemon poppy seed. They’re sold by the dozen. Would you like more detail, or are you looking to place an order?

Visitor 6:03:52 AM

I’d like to order — about 40 for Friday.

SiteStaffr 6:03:55 AM

Happy to pass that on. Forty needs a couple of days’ notice, so Friday works. May I have your name?

Visitor 6:04:24 AM

Tom Byrne.

SiteStaffr 6:04:27 AM

Thanks Tom. What’s the best number for our team to reach you at?

Visitor 6:04:56 AM

(216) 555-0176.

SiteStaffr 6:04:59 AM

Got it. I’ve passed along your request for 40 gluten-free cupcakes for Friday, and someone from the team will be in touch to confirm the flavors and pickup time. Is there anything else I can assist you with?

Wrenfield Bakeshop

Conversation Recap March 27, 2026 2:14 AM EDT

Sarah reached out to inquire about ordering a custom birthday cake for her daughter’s 7th birthday party. She’s looking for a two-tier unicorn theme cake for 25 guests.

  • Name: Sarah Mitchell
  • Phone: (216) 555-0123
  • Reason for contact: Custom birthday cake order inquiry

Suggested follow-up: Call Sarah back to confirm cake design details, discuss pricing for a two-tier unicorn cake, and schedule the pickup date for April 12th.

Conversation Transcript 2:09
SiteStaffr 2:14:03 AM

Hi! Thanks for reaching out to Wrenfield Bakeshop. How can I help you today?

Visitor 2:14:10 AM

Hi! I need to order a birthday cake for my daughter. She’s turning 7 and wants a unicorn theme.

SiteStaffr 2:14:13 AM

That sounds wonderful. Themed cakes are one of our specialties, and unicorn is among the designs we’re asked for most — hand-piped mane, fondant horn and ears. Two tiers is the usual choice once you’re over about 20 guests. Would you like to hear more about sizes and flavors, or shall I take your details so the team can quote it?

Visitor 2:14:52 AM

Take my details please. It’s for 25 guests, on April 12.

SiteStaffr 2:14:55 AM

Perfect. May I have your name?

Visitor 2:15:19 AM

Sarah Mitchell.

SiteStaffr 2:15:22 AM

Thanks Sarah. What’s the best number for our team to reach you at?

Visitor 2:15:48 AM

555-0123.

SiteStaffr 2:15:51 AM

That’s seven digits — could I get the area code as well?

Visitor 2:16:09 AM

Sorry, 216.

SiteStaffr 2:16:12 AM

Got it — a two-tier unicorn cake for 25 guests on April 12. I’ve passed that to the team and someone will be in touch with designs and pricing. Is there anything else I can assist you with?

Wrenfield Bakeshop

Conversation Recap March 26, 2026 11:47 PM EDT

Camila is getting married in September and asked about booking a wedding cake tasting, specifically whether Sundays are possible. Availability was not answered on the chat — the question was passed to the team.

  • Name: Camila Reyes
  • Email: [email protected]
  • Reason for contact: Wedding cake tasting, September wedding

Suggested follow-up: Email Camila about Sunday tasting availability for a late-September wedding.

Conversation Transcript 1:50
SiteStaffr 11:47:02 PM

Hi! Thanks for reaching out to Wrenfield Bakeshop. How can I help you today?

Visitor 11:47:29 PM

We’re getting married in September and wanted to book a tasting. Are you open Sundays?

SiteStaffr 11:47:32 PM

Congratulations! We do run wedding tastings — they take about an hour and cover three cake tiers plus fillings, and they’re free when you go on to book. I don’t have the tasting calendar to hand, so I can’t say about Sundays, but I can take a message so the team can come back to you on availability. May I have your name?

Visitor 11:48:14 PM

Camila Reyes.

SiteStaffr 11:48:17 PM

Thanks Camila. What’s the best number for our team to reach you at?

Visitor 11:48:49 PM

Email is easier — [email protected]

SiteStaffr 11:48:52 PM

Got it. I’ve passed along your question about Sunday tastings for a September wedding, and someone from the team will follow up by email. Is there anything else I can assist you with?

Sent in Seconds

It reaches your inbox while the visitor is still on your site.

Every Conversation

Voice and text alike, whether or not it turned into a lead.

One Link to Share

Send the whole thing to whoever is doing the job.

Nothing to Log Into

It arrives in the inbox you already use. The dashboard is there when you want it.

No Language Barrier

SiteStaffr Speaks Their Language

Your visitors speak 57+ languages. SiteStaffr answers in all of them, with nothing for you to set up.

  • ¡Hola! Spanish
  • 你好 Mandarin
  • Bonjour French
  • مرحبا Arabic
  • नमस्ते Hindi
  • Olá Portuguese
  • Hallo German
  • こんにちは Japanese
  • 안녕하세요 Korean
  • Привет Russian
  • Xin chào Vietnamese
  • Ciao Italian

Every recap arrives in English, ready for you.

Who This Is For

Built for Businesses Where a Missed Message Is a Lost Customer

16 industries, one problem. Find yours.

Dental Practices

Emergency questions and new-patient inquiries answered while your front desk is with a patient.

See what dental practices get asked

Medical Practices

Insurance and new-patient questions handled after hours, with the details in your inbox.

See what medical practices get asked

Chiropractic & Physical Therapy

Turn evening pain-relief searches into booked consultations instead of missed forms.

See what chiropractic & physical therapy get asked

Veterinary Clinics

Worried pet owners get an answer at midnight and you get their details right away.

See what veterinary clinics get asked

Medical Staffing

After-hours facility inquiries answered and captured, with the details ready on Monday.

See what medical staffing get asked

Med Spas & Aesthetics

Answer treatment and pricing questions the moment someone is ready to book.

See what med spas & aesthetics get asked

Salons & Barbershops

Capture appointment requests that arrive long after the last chair is empty.

See what salons & barbershops get asked

Fitness Studios

Class times, trial passes, and membership questions answered around the clock.

See what fitness studios get asked

Home Services

Quote requests captured while you are on a job instead of going to whoever answers first.

See what home services get asked

HVAC & Plumbing

No heat at 11 PM, a pipe letting go on a Sunday. These go to whoever answers first.

See what hvac & plumbing get asked

Pest Control

Someone who just saw a roach wants a visit tomorrow, not a callback next week.

See what pest control get asked

Law Firms

Intake questions answered and case details captured before the next firm replies.

See what law firms get asked

Accounting & Tax

Deadline-week inquiries collected in full so nothing waits on a voicemail.

See what accounting & tax get asked

Insurance Agencies

Quote and coverage questions captured while prospects are still comparing.

See what insurance agencies get asked

Real Estate

Listing questions answered on a Sunday, with the buyer’s details in your inbox.

See what real estate get asked

Auto Repair Shops

Vehicle, symptom, and contact details captured before the shop opens.

See what auto repair shops get asked

Health & Medical

Beauty & Wellness

Home & Trades

Professional Services

Property & Auto

Customer Results

What One Month Looked Like at Synergy Scribes

86% of their conversations arrived after business hours
23 qualified leads out of 72 conversations

Measured at Synergy Scribes, 1 June – 1 July 2026. One customer’s results, not an average.

We staff medical scribes across multiple clinics, and after hours is when most new facility inquiries come in. SiteStaffr captured a full intake request at 9 PM on a Sunday, with the clinic name, number of scribes needed, and start date. Monday morning it was sitting in our inbox, ready to go.

Nathaly Martinez, CEO of Synergy Scribes Nathaly Martinez | CEO & Founder Synergy Scribes
Plans & Pricing

One Flat Price. Unlimited Text Chat.

Start free for 30 days, no credit card. Only voice minutes change between plans.

Unlimited AI text chat No per-message or per-conversation fees. Only voice minutes count against your plan.
Email recap + full transcript
AI blog posts every month (opens in a new tab)
AI search visibility checks
Visitor contact info capture
57+ language support
AI learns your website

New to any of this? See what every feature actually does (opens in a new tab), in plain English.

Free Trial
$0
for 30 days
Voice minutes 30
Blog post 1
AI voices 2
Visibility checks 1
Autopilot blog Not included
Custom greeting Not included

No credit card required

Start Free Trial
Starter
$29
per month
Voice minutes 100
Blog posts 2
AI voices 2
Visibility checks 3
Autopilot blog Not included
Custom greeting Not included

Best for businesses getting started

Get Started
Most Popular
Business
$69
per month
Voice minutes 300
Blog posts 4
AI voices 5
Visibility checks 10
Autopilot blog Included
Custom greeting Not included

Best for growing local businesses

Get Started
Pro
$129
per month
Voice minutes 600
Blog posts 8
AI voices All 10
Visibility checks 25
Autopilot blog Included
Custom greeting Included

Best for multi-location or high-traffic sites

Get Started

Run out of voice minutes? Add 60 minutes for $20 anytime. They roll over, never expire, and there are no automatic overage charges.

Common Questions

Frequently Asked Questions

The things people ask before they install it.

Installing it

Yes. SiteStaffr is a WordPress plugin built for self-hosted WordPress sites. You install it from your dashboard the same way you install any other plugin, connect it in one step, and the chat widget appears on your site. It works with any theme and does not require you to change your existing pages.
No. SiteStaffr installs in under five minutes without any code. Search for it in your WordPress dashboard, click install, activate it, and enter your business details in the setup wizard. If you would rather not do it yourself, SiteStaffr can set it up for you.
No. The SiteStaffr widget loads after your page content and runs from SiteStaffr servers rather than yours, so your pages render at the same speed. The AI work happens off your site entirely, which means no extra load on your hosting no matter how many visitors are chatting at once.
No. SiteStaffr reads your published pages automatically and answers from what is already there, then re-reads new and changed pages daily. The setup wizard asks for your business details once. You can add custom instructions if you want to steer its tone or answers, but nothing needs writing before it works.

Can I trust it

SiteStaffr answers from your own indexed pages rather than from general knowledge, so it tells visitors what your site actually says. When a question falls outside what it has read, it says it does not know and offers to take the visitor's details instead of guessing. You can read every conversation in the recap it emails you.
It says so plainly and captures the visitor's name and contact details so you can follow up. That is the intended outcome rather than a failure: SiteStaffr gathers leads, and a question it cannot answer is usually the most valuable one to know about. The recap tells you what was asked.
Conversation details are used to answer the visitor and to build the recap emailed to you. SiteStaffr does not sell visitor data or use it to advertise to them. Contact details captured in a conversation belong to you. Full detail is in the SiteStaffr privacy policy.
Yes. You can set the greeting, choose the voice, pick the widget colors and icon, and add custom instructions that steer how it answers. You can also tell it what not to discuss. Everything is editable from your WordPress dashboard without touching code.

What it does

SiteStaffr is an AI receptionist for your website, built as a WordPress plugin. Visitors type or talk to it, and it answers their questions from your own pages, captures their name and contact details, and emails you a recap of every conversation. It also writes SEO blog posts for your site each month.
Yes. SiteStaffr answers every visitor the moment they arrive, at 2 AM on a Sunday exactly as it does at 2 PM on a Tuesday. There is no schedule to set, no after-hours mode to switch on, and nobody waiting on call — it is the same AI answering from the same pages at every hour. You get the recap by email either way, so an overnight conversation is waiting for you in the morning rather than lost.
Yes. Visitors click the widget on your site and speak to it in the browser. There is no phone number to dial, nothing to install on their end, and no phone line involved on yours. They can also type instead, and both get the same AI and the same answers from your pages.
SiteStaffr emails you a recap within seconds of the conversation ending. It contains the visitor's name and contact details, what they were asking about, a short summary, a suggested follow-up, and the full transcript. You get one for every conversation, whether or not it turned into a lead.
Over 57 languages, including Spanish, Mandarin, French, Portuguese, Arabic, Hindi, Japanese and Korean. Visitors are answered in whatever language they open with, and no setup is needed to enable them. Every recap arrives in English regardless of the language the conversation was in.
Yes. SiteStaffr writes SEO blog posts grounded in your own business and services, from one post a month on the free trial up to eight on Pro. Each arrives ready to publish, with the SEO details handled and an optional featured image. Turn on Autopilot and it publishes on a schedule.
SiteStaffr connects to Salesforce, so captured leads can flow straight into your existing pipeline. Every plan also emails you a full recap of each conversation, which is enough for most businesses without a CRM. If you use a different system, tell SiteStaffr which one and it will help you work out the options.

Cost and commitment

Yes. SiteStaffr is free for 30 days with no credit card required. The trial includes 30 minutes of voice time, unlimited AI text chat and one AI blog post. It ends after 30 days unless you choose a plan, and nothing is charged automatically.
Plans are $29 a month for Starter, $69 for Business and $129 for Pro, after a free 30-day trial. Every plan includes unlimited AI text chat with no per-conversation fees, so only voice minutes change between them. Extra voice minutes are $20 for 60 and never expire.
Yes. SiteStaffr is month to month with no contract and no cancellation fee. You can cancel from your account at any time and keep access until the end of the period you have already paid for. Any add-on voice minutes you bought stay available and never expire.

Still have a question?

For WordPress Agencies

Give Every Client Site a Receptionist

You build the sites. This is what makes them answer.

  • Minutes per site, not hours A plugin and a connect step. No snippet to maintain.
  • One login for every client’s plan Billing, plans and minutes across every site you manage, from one sign-in.
  • Something to show at renewal Named leads with full transcripts, arriving on their own.
See SiteStaffr for Agencies
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